Meeting & Conference Request Form

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Coordinated Travel

Coordinated Travel Services L.L.C., is a joint venture between the International Union, UAW, the UAW-Chrysler National Training Center, the UAW-Ford National Program Center and the UAW-General Motors Center for Human Resources.

Executive Director: Brett Fox

Flights

Coordinated Travel Services has negotiated discount rates with Delta Air Lines who serves more than 160 million customers each year. With its unsurpassed global network, Delta and the Delta Connection® carriers offer service to more than 350 destinations in nearly 70 countries on six continents.

Hotels

Coordinated Travel Services has significantly reduced the cost for each member group when they have transient housing, meeting, and/or conferencing needs. When using CTS to book conferences or meetings, CTS will negotiate a preliminary contract with the approved hotel on behalf of the group. This contract is then forwarded to the group for their approval and signature. CTS then finalizes the contract with the hotel.

Automobiles

Coordinated Travel Services has negotiated discounted car rentals with Avis Rent A Car System, LLC and its subsidiaries who operate one of the world's leading car rental brands, providing business and leisure customers with a wide range of services at more than 2,100 locations in the United States, Canada, Australia, New Zealand and the Latin American / Caribbean region.

Coordinated Travel
Flights
Hotels
Automobiles

Requested by:
E-Mail (only one address please):
Phone:	Fax:
Organization:	Department/Program name:
UAW Rep.:	UAW Rep. Phone:
Corp. Rep.:	Corp. Rep. Phone:
Meeting/Conference name:
Meeting/Conference start date:	Meeting/Conference end date:
Preferred city:	State:
Preferred hotel:

Sleeping Rooms

Day 1:	Number of rooms:
Day 2:	Number of rooms:
Day 3:	Number of rooms:
Day 4:	Number of rooms:
Day 5:	Number of rooms:
Day 6:	Number of rooms:
Day 7:	Number of rooms:
Day 8:	Number of rooms:
Day 9:	Number of rooms:
Day 10:	Number of rooms:

Reservation Method

Please choose a reservation method:
For individual call-in reservations, please indicate your preference for attendee identification, i.e. meeting/conference name:
*Note:
A cut-off date for room reservations will be given to you to be included in your call letter. Any reservations made after that date will be accepted by the hotel on space availability only and cannot be guaranteed.

Billing Instructions

Billing type:
Please specify individual and address responsible for master billing invoice:
Attention:
Address:

General Session

Select one of the following (click here to view layouts):
Total number of people seated in room:
Start date: Start time:
End date: End time:
Total number of people at the head table:
Monitor	Projector
Chart stand & paper	Screen
Additional comments:

Breakout Rooms

Total number of breakout rooms needed?:

Total number of people seated in breakout room 1:
Start date: Start time:
End date: End time:
Select one of the following floor plans (click here to view layouts):
Monitor	Projector
Chart stand & paper	Screen
Total number of breakout rooms needed with identical dates, times and set up:
More rooms needed? No Yes


Total number of people seated in breakout room 2:
Start date: Start time:
End date: End time:
Select one of the following floor plans (click here to view layouts):
Monitor	Projector
Chart stand & paper	Screen
Total number of breakout rooms needed with identical dates, times and set up:
More rooms needed? No Yes


Total number of people seated in breakout room 3:
Start date: Start time:
End date: End time:
Select one of the following floor plans (click here to view layouts):
Monitor	Projector
Chart stand & paper	Screen
Total number of breakout rooms needed with identical dates, times and set up:
More rooms needed? No Yes


Total number of people seated in breakout room 4:
Start date: Start time:
End date: End time:
Select one of the following floor plans (click here to view layouts):
Monitor	Projector
Chart stand & paper	Screen
Total number of breakout rooms needed with identical dates, times and set up:
More rooms needed? No Yes


Total number of people seated in breakout room 5:
Start date: Start time:
End date: End time:
Select one of the following floor plans (click here to view layouts):
Monitor	Projector
Chart stand & paper	Screen
Total number of breakout rooms needed with identical dates, times and set up:
More rooms needed? No Yes


Total number of people seated in breakout room 6:
Start date: Start time:
End date: End time:
Select one of the following floor plans (click here to view layouts):
Monitor	Projector
Chart stand & paper	Screen
Total number of breakout rooms needed with identical dates, times and set up:
More rooms needed? No Yes


Total number of people seated in breakout room 7:
Start date: Start time:
End date: End time:
Select one of the following floor plans (click here to view layouts):
Monitor	Projector
Chart stand & paper	Screen
Total number of breakout rooms needed with identical dates, times and set up:
More rooms needed? No Yes


Total number of people seated in breakout room 8:
Start date: Start time:
End date: End time:
Select one of the following floor plans (click here to view layouts):
Monitor	Projector
Chart stand & paper	Screen
Total number of breakout rooms needed with identical dates, times and set up:
More rooms needed? No Yes


Total number of people seated in breakout room 9:
Start date: Start time:
End date: End time:
Select one of the following floor plans (click here to view layouts):
Monitor	Projector
Chart stand & paper	Screen
Total number of breakout rooms needed with identical dates, times and set up:
More rooms needed? No Yes


Total number of people seated in breakout room 10:
Start date: Start time:
End date: End time:
Select one of the following floor plans (click here to view layouts):
Monitor	Projector
Chart stand & paper	Screen
Total number of breakout rooms needed with identical dates, times and set up:
More rooms needed? No Yes


Total number of people seated in breakout room 11:
Start date: Start time:
End date: End time:
Select one of the following floor plans (click here to view layouts):
Monitor	Projector
Chart stand & paper	Screen
Total number of breakout rooms needed with identical dates, times and set up:
More rooms needed? No Yes


Total number of people seated in breakout room 12:
Start date: Start time:
End date: End time:
Select one of the following floor plans (click here to view layouts):
Monitor	Projector
Chart stand & paper	Screen
Total number of breakout rooms needed with identical dates, times and set up:
More rooms needed? No Yes


Total number of people seated in breakout room 13:
Start date: Start time:
End date: End time:
Select one of the following floor plans (click here to view layouts):
Monitor	Projector
Chart stand & paper	Screen
Total number of breakout rooms needed with identical dates, times and set up:
More rooms needed? No Yes


Total number of people seated in breakout room 14:
Start date: Start time:
End date: End time:
Select one of the following floor plans (click here to view layouts):
Monitor	Projector
Chart stand & paper	Screen
Total number of breakout rooms needed with identical dates, times and set up:
More rooms needed? No Yes


Total number of people seated in breakout room 15:
Start date: Start time:
End date: End time:
Select one of the following floor plans (click here to view layouts):
Monitor	Projector
Chart stand & paper	Screen
Total number of breakout rooms needed with identical dates, times and set up:

Registration Area

Required?:
Start date: Start time:
End date: End time:
Any special electrical needs?:

Office Space

Required?:
Start date: Start time:
End date: End time:
Outside telephone line	Easels
Copier
Special electrical requirements for computer hook-up:

Storage Room

Required?:
Start date: Start time:
End date: End time:

Kit Stuffing

Required?:
Start date: Start time:
End date: End time:

Exhibit Space

Required?:
Start date: Start time:
End date: End time:
Approximate square footage:

Additional Room Needs

Miscellaneous room requirements:

CATERING NEEDS

Event	Needed	Dates	Start time	# of people

Breakfast
AM Break
Lunch
PM Break
Dinner
Reception
Additional comments:

Ground Transportation

Required?:

If yes, please describe your needs in detail:

Start date: End date:

Miscellaneous Needs

Fill in any additional needs that have not been covered in the previous fields:



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